Positions available

Current positions open at the
Human Engineering Research Laboratories

Executive Assistant to the Director of HERL
The Human Engineering Research Laboratories (HERL) is seeking a qualified candidate to serve as the executive assistant for the Director of HERL, Dr. Rory Cooper. The selected individual serves as the Executive Assistant to the Director of the Human Engineering Research Laboratories and the Assistant Vice Chancellor for Research for STEM-Health Sciences Collaboration. This position provides high-level administrative support to the Director as well as financial and administrative support to the Assistant Director for Finance and Research Administration and the Director of Research at HERL. Responsibilities include working closely with the Director to prioritize and schedule appointments to include location, access, attendees, mitigating potential schedule conflicts, and length of and time between meetings, carefully manage, coordinate and arrange all aspects of domestic and international travel to include accessibility assessment, itineraries, visas, and disability accommodations, and assist in preparation for meetings and events. The incumbent will assist with coordination of events, plan internal and external meetings and events, organize web meetings, video conferences, and teleconferences, and complete other duties as assigned. They will process reimbursements and purchasing for HERL’s many grants and assist with the general post-award administration and organization of outgoing/incoming grants to ensure maximal opportunity for success and compliance with University policies.

To apply, go to join.pitt.edu.

Assistant Director for Finance and Research Administration
The incumbent will be responsible for the overall university administration and coordination of the university activities of the Human Engineering Research Laboratories (HERL) under the supervision of the Director and CEO of HERL. This position has direct administrative responsibility and oversight for all university administrative aspects of budgeting (planning, recording, reconciling, projecting), and submission of requests for all personnel actions (recruiting, hiring, reviewing, renewing, terminating) to the Dean’s Office. This position involves coordination of all university grant and contract submissions for HERL. The incumbent provides financial and administrative support to the Director/CEO, Medical Director/COO, Faculty and staff. Incumbent is responsible for coordination of these and other administrative actions (planning, liaison, ordering) of HERL with similar efforts of University offices. The incumbent supervises the Assistant to the Director as well as oversees the workflow of HERL staff. Incumbent provides recommendations for various personnel actions for exempt and non-exempt employees for HERL and must be able to apply policies to dynamic and complex conditions. Problems generally require significant analysis and judgment. Solutions to problems include using University policies, procedures and systems to address unique situations. Incumbent is responsible for preparation of complex reports, analysis and proposals and formulates, monitors and controls all HERL university budgets.

Progressive experience in administrative/HR settings required.

To apply, go to join.pitt.edu.